Tag Archives: Featured

Why Are Assistants Always “Putting Out Fires”?

For the past five years, FlyPrivate has been a proud partner and
associate of Jan Jones. Jan brings valuable, actionable information to EAs across the globe. We hope you enjoy her blogs as much as we do! 

In this article, Author Jan Jones discusses why executive assistants often feel like they are always “putting out fires”.

“An utterly frustrated assistant asked me “Why is everything last minute? Why am I always putting out fires?”

The nature of business is that situations change constantly and rapidly. Things happen and they have to be dealt with, whether it’s clients who have last-minute issues, a boss who is stranded en route, or technology that is malfunctioning. The executive assistant is the go-to person, so that’s who people go to. On a daily basis you wear many hats and you will be asked to put on any number of those hats at a moment’s notice. Knowing this, realize that flexibility is key. To quote management guru, Gary Hamel, you must be “as nimble as change itself.”

Businesses are not static. They are alive and constantly
recalibrating, so you, dear assistant, have to constantly recalibrate with it. The assistant’s role is not for the faint of heart. You have to develop a stomach for uncertainty and learn to thrive on the
challenge. But that doesn’t mean you have to live with apprehension about what fire will erupt next. There are things within your control and your job is to take control in order to lessen the chance of fires flaring up unexpectedly.”

Read the rest of Jan’s blog on LinkedIn and follow her to see future blog content for Executive Assistants.

©The CEO’s Secret Weapon. This article and any text extracted from “The CEO’s Secret Weapon” are the intellectual property and ©Jan Jones 2019. All rights reserved. No unauthorized usage or
duplication by any means is permitted without the express consent of the author.

Author: Jan Jones

Want more from Jan Jones? Check out her Q & A Series!

Jan Jones is the author of “The CEO’s Secret Weapon How Great Leaders and Their Assistants Maximize Productivity and Effectiveness”. The book debuted at #1 on Amazon’s Hot New Releases in the Office Management Category. It has received widespread acclaim from executives and
executive assistants worldwide. Jan spent 20 years as an esteemed
international executive assistant to well-known business people,
including personal development icon and author Tony Robbins. Jan is passionate about the executive assistant role and continues to champion the profession through speaking, mentoring and offering timeless,
practical advice that is relevant to the day-to-day role of the executive assistant.

Jan Jones Worldwide

Visit Amazon to purchase Jan Jones’ book and visit her website:
The CEO’s Secret Weapon

The CEO’s Secret Weapon: How Great Leaders and Their Assistants Maximize Productivity and Effectiveness

Jan Jones

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Website: www.flyprivate.com
Email: fly@flyprivate.com
Phone: 1-800-641-JETS (5387)

All flights arranged by Private Business Jets, LLC DBA FlyPrivate are operated by Part 135 Certified Air Carriers. FlyPrivate will act as your agent for the purpose of obtaining charter service.

Stop Shopping Yourself in Circles

Stop shopping yourself in circles.

At FlyPrivate we act as your agent to “shop” and provide you the best options for your trip.  We have developed the most valuable and easiest to use charter program in the country.

Congratulations on accumulating the means to use private aviation, it is a very exclusive club. You are deserving of an equally
accomplished service partner to provide your aviation service.

For the past 18 years we have completed thousands of trips and saved our customers millions of dollars with our National “Pay as you Fly” Service.

During those 18 years, we have gained the experience to navigate a very fluid and complex marketplace filled with multiple variables.

When you attempt to do your own charter shopping online, through an app that claims to make the process easier, or engage multiple brokers, you can seriously do yourself a disservice. Our experience has shown that in the long run you will not only realize a better
value, but you will save yourself many valuable hours when you
“surrender” and leave the “shopping” to us. When you work with us, you will make the final choices, but you are protected from the following:

  1. The more you shop, the less the charter operators care about your trip. The charter community is very small. When you engage multiple people to “shop” for your trip, the entire market knows it, and therefore become less likely to negotiate on price. This is especially true if they are getting several requests for the same trip. Charter operators are also less likely to absorb after trip costs such as hangar, catering and de-icing fees when you shop and squeeze every nickel out of a trip. You also unwittingly
    expose your trip to being the first trip to be cancelled by an
    operator when there is a crew or scheduling issue. Brokers who are known to operators as having trips that are “heavily shopped” do not develop strong relationships with the operators and do not receive top tier treatment. Many will see an itinerary and not even quote it. Is it worth it? We don’t think so.
  2. You don’t know all the planes.  There is a secondary
    market of aircraft  (unknown to most charter brokers and programs). Knowledge of this market produces better aircraft, at better price than you will get on your own.
  3. Know exactly who you are working with. If either the charter brokerage management or their experience is not easily
    obtainable on their website or app, what are they hiding? Is it a part-time operation? You should know who is responsible for the sourcing, service and ultimate delivery of your charter trip and experience.
  4. Jet charter is not a commodity. Despite billions of dollars of
    investment and many attempts, the air charter business cannot be commoditized due to these 4 uncontrollable variables:

    1. There is a limited supply of aircraft.
    2.  Weather has an effect on supply and schedule.
    3.  Maintenance (scheduled and unscheduled) interrupt the
      supply and performance capability of aircraft.
    4. Private jets are operated by human pilots, who have regulated availability, unforeseen unavailability and are subject to supply limitation.

In short, to fully realize the value and freedom you have earned with your ability to use private aviation, you should leave the shopping and service delivery to professionals. You will be happy you did.

At FlyPrivate, our best customers are experienced private fliers who have owned aircraft or been members in other jet charter programs. What they have learned is that they need quality aircraft, run by an excellent crew, delivered by a trusted and experienced team, with clear upfront pricing.

When is your next trip?

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Instagram for the latest FlyPrivate news and information.

Website: www.flyprivate.com
Email: fly@flyprivate.com
Phone: 1-800-641-JETS (5387)

All flights arranged by Private Business Jets, LLC DBA FlyPrivate are operated by Part 135 Certified Air Carriers. FlyPrivate will act as your agent for the purpose of obtaining charter service.

What to Know About De-icing & Hangar Fees

Photo courtesy of Aspen Times

De-icing your aircraft when needed is critical for passenger safety. In the simplest terms, de-icing an aircraft means removing the ice and snow from a jet before takeoff.  Adverse weather conditions can
affect travel plans this time of year. Although an inconvenient charge, it can be a necessary part of cold weather travel, especially in and out of ski country.

Like fuel stops, no one likes de-icing or hangar charges.  However, they are a vital part of safe aviation during the winter months, and we try every measure possible to avoid them.

It is crucial to remove all of the ice and snow build up on the jet’s wings and rear tail, as well as the nose where the radar equipment is kept. The jet’s wings and tail shape are precisely engineered in order to produce the proper lift for flight. If there is a change in this shape due to snow and ice, it can cause critical issues with the aircraft’s performance, especially at take-off.

Photo courtesy of www.allaero.com

Putting your jet in a hangar can make your life easier during winter weather and temperatures. When possible operators try to arrange to put the aircraft in a hangar prior to the flight. The few hundred dollars for a hangar is much better than the possibility of several thousand for a  de-icing bill.

Here’s a closer look at the de-icing process.
The De-icing Process
  • To remove the ice and snow, de-icing fluid will be sprayed onto the jet. The fluid will have de-icing and/or anti-icing properties.
  • In some scenarios, private jet passengers will be on board during this process to allow immediate takeoff after de-icing and to
    eliminate further flight delays.

Aircraft De-icing Fluids (ADF)/Aircraft Anti-icing Fluids (AAF)
    • There are a variety of types of ADFs/AAFs. They are typically made of ethylene glycol (EG) or propylene glycol (PG),
      thickening agents, corrosion inhibitors and UV-sensitive dye, among other ingredients. PG fluids tend to be used more often because they are less toxic than the EG fluids.
    • The Society of Automotive Engineers publishes the definitions of the four types of aviation de-icing fluids.
      1. Type I fluids have low viscosity, are sprayed on at high
        pressure and at hot temperatures. They offer short term protection because they do not stick to surfaces for long
        after use, and are generally orange in color for both
        identification and distribution purposes.
      2. Type II fluids contain a thickening agent to prevent it from immediately rolling off the jet after application. The Type II de-icing fluids are usually a light yellow color and generally stay put until the jet reaches a cruising speed of about 100+ knots. At higher speeds the fluid viscosity breaks down. For this reason, this type of fluid is only appropriate for larger jets.
      3. Type III fluids fall somewhere between Type I and Type II de-icing fluids. They are intended to be used on slower jets and are also a light yellow color.
      4. Type IV fluids are quickly becoming the most popular. They meet the same standards as Type II fluids, but they last
        considerably longer. Type IV fluids are usually dyed green for thorough application.
    • Type II, III and IV de-icing fluids containing
      thickening agents are commonly known as anti-icing fluids because they are made and utilized to prevent further icing after an initial Type I de-icing fluid has been applied.
De-icing Costs

De-icing fluid is an added expense and is charged after the
customers’ trip because it is not possible to predict in advance if de-icing conditions will apply. When possible, storing the aircraft in a hangar can help to minimize de-icing charges. We encourage you to be on time for departures especially in cold weather. Leaving an aircraft unnecessarily on the ramp could lead to additional de-icing. We advise you to communicate any possible departure changes as soon as you are aware of them.

De-icing fluid costs are calculated on a cost per gallon basis at each airport, and often there is only one supplier that a private jet is able to use.  Costs will be determined on a trip by trip basis.

Please do not hesitate to contact us if we can answer any additional questions or assist you in planning your next trip.

We look forward to working with you in the new year!

Please follow us on Facebook, LinkedInTwitter and
Instagram for the latest news and updates from FlyPrivate.

Website: www.flyprivate.com
Email: fly@flyprivate.com
Phone: 1-800-641-JETS (5387)

All flights arranged by Private Business Jets, LLC DBA FlyPrivate are operated by Part 135 Certified Air Carriers. FlyPrivate will act as your agent for the purpose of obtaining charter service.